As a part of the Hopkins Bloomberg Center's Facilities Management Team, we are seeking a Facilities Coordinator who will provide key support for events and facilities services, including set-ups and breakdowns. Additionally, this person will assist with furniture movement, supply stocking, and general facility maintenance.
Specific Duties & Responsibilities
Event Setup
- Event set up / break down.
- Lock and unlock offices when required.
- Set up includes setting up tables, chairs, sign holders and placing linens / tables skirts on tables when required.
- Event break downs and ensuring tables and chairs are put back in storage.
- Communicate any event-related cleaning needs to manager.
- Changes can be made to daily work schedules (arrival and departure) to accommodate events.
Facility Maintenance, Inventory, and Stocking
- Complete building checks including placement of furniture in atriums and classroom checks and follow up on any potential issues.
- Complete locker checks.
- Inventory and stock supply rooms and classrooms.
- Ensure copiers are stocked with paper.
- Maintain and stock pantries.
Other Duties
- Assist with mail/package distribution as needed.
- Other duties as assigned.
Computer & Other Special Needs for Position
- Microsoft Office suite (Word, Excel, Outlook).
- Microsoft Teams.
- 25Live (training will be provided).
Physical Requirements
- Reaching by extending hand(s) or arm(s) in any direction.
- Finger dexterity required to manipulate objects with fingers rather than with whole hand(s) or arm(s)
- Communication skills using the spoken word.
- Ability to see with normal parameters.
- Ability to hear within normal range.
- Ability to regularly lift, move and carry items up to 30 lbs. (with assistance as needed); lifting and carrying event supplies such as chairs, tables, podiums etc.
Minimum Qualifications
- High School Diploma/GED required.
- Three years of related experience is required.
- Technical School training may be considered in lieu of some experience.
- Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
Preferred Qualifications
- Three plus years of progressive working experience in a non-profit or university setting preferred.
- Prior events coordination preferred.
- Good understanding of building systems.
- Customer service oriented.
- Ability to work constructively and cooperatively as part of a team and react at the last minute.
- Ability to understand and follow verbal and/or written instructions to perform the essential duties and responsibilities of the job.
- Good verbal and written communication skills.
- Familiarity with mobile device usage for communications and task assignment.
Classified Title: Facilities Coordinator
Role/Level/Range: ATO 37.5/02/OE
Starting Salary Range: $18.00 - $33.50 HRLY Commensurate with experience)
Employee group: Full Time
Schedule: Monday - Friday, 8:30 am - 5:00pm
Exempt Status:Non-Exempt
Location:District of Columbia
Department name: 555 Penn
Personnel area: University Administration